Governance is the need of the hour in the development sector in order to ensure and promote application of best management practices, compliance of law and adherence to best possible ethical standards. The entire management processes and practices of Atharv Welfare Society are in compliance with the principles of Good Governance’.
I. Making Policies & Decisions
Atharv Welfare Society from the inception itself, works on a delegated work environment. Each and every person in the organization is involved in the process of decision making in a scientifically designed system.
Making Policy & Decision in the Foundation are done through a four tier system.
a. Departments & Divisions
Monthly review meetings are held for each division and department regularly.
b. Executive Committee
The Executive Committee manages the Foundation’s operation directly and it reports to the Board of Advisors. Members of this committee are professionals working with Atharv and it is mandatory to include a member from the Board of Advisors..
c. Advisory Body
The Board of Advisors comprises of technically competent people from diverse backgrounds and expertise. The body is formed for a period of one year and a few independent members with eminence and reputation are nominated each year. Members of this board also meet once every Quarter..
d. Board of Trustees
The Board of Trustees sets the vision and broad guidelines for the Foundation and ensures good governance in liaison with the Board of Advisors; although, the Board of Trustees is not involved in the day to day operation of Atharv Welfare Society.
II. Project Management & Monitoring system
The project management & monitoring system in organization comprises of a systematic and well laid down processes. These are as follow –
a) Selection of NGO Partners
Partners are invited selection of partners for required locations under specified programme through advertisement in relevant forum, websites; and also through reference from credible partners as well as perennial ‘submit a proposal’ section on our website. Also, prospective partners keep on submitting proposals directly to the foundation round the year. Initial selection is done on these bases.
Once a partner is selected under a particular programme, an MOU is signed, guidelines and initial trainings are imparted and the particular project is started. The project is put under a systematic and periodic monitoring system.
IV. Use of Technology for Good Governance
a) Online Monitoring System
Atharv Welfare Society advocates use of technology for ensuring impartial monitoring and to cut down over head cost. Atharv has already started the system in a few of its national level programmes. Gradually, all its projects will be compatible with this system. The biggest challenges so far have been lack of access to technology in remote project areas and lack of working knowledge among grassroots NGO partners. The Foundation is taking up the task of building capacities of all its NGO partners and project staffs.
b) Beneficiaries Management System
A successful beneficiary management system is operational across 100 projects in 21 states of India. This technology is helping atharv in tracking the progress and development of all the beneficiaries in two major national level programmes as of now.
c) Management Information System (MIS)
A monthly MIS is prepared and analyzed by the MIS Officers and it is submitted and discussed in Executive Committee meetings for assessing the operational activities and to do future planning.
V. People Management
Our people are our assets.
Atharv Welfare society believes in a democratic and participatory work culture.
Appraisal and review system is conducted twice a year in a democratic way to identify the future leaders of the organization.